Preventing Mechanical Breakdowns
Access control solution helps Arkansas school protect students from intruders
- By Margie Gurwin
- December 01, 2019
When a high school actually wears out lock mechanisms
while trying to keep its students safe, it is definitely time for
a cloud-based wireless upgrade.
To protect Corning High School students in Arkansas
from intruders, all classroom doors were kept locked and
the teachers opened and relocked them as needed.
“You would be surprised how many times a key was used in each
door throughout the day. It was unbelievable,” said Principal Jennifer
Woolard. The lock mechanisms were literally worked to death.”
Corning School District is rural and has a small budget.
“We’re losing industry [jobs] like a lot of rural communities and so
we are experiencing declining enrollment,” said Kellee Smith, superintendent
at Corning School District. “We have about 860 children
districtwide, not counting preschool. There are about 420 in the high
school, grades seven to twelve.”
Smith said that having to manually lock and unlock the doors also
made effective lockdown plans problematic, and in today’s world,
having a plan and drilling on it, is not optional.
More than 4.1 million students endured at least one genuine lockdown
in the 2017-2018 school year. This was revealed in a first-of-itskind
analysis by the Washington Post released in December 2018.
That number was derived from a review of 20,000 news stories and
data from school districts in 31 of the country’s largest cities. School
districts outside of major metro areas experience lockdowns too, and
like many city schools, their buildings are often older—built before
the 21st-Century’s active shooter phenomenon emerged.
Corning High School was built in 1967 and comprises seven buildings
connected by breezeways, with about 50 classrooms, a gymnasium,
an auditorium, cafeteria and library.
“It is open, like a lot of schools were back in the 60s. During the
school day, students go from classroom to classroom, which often
involves moving between various buildings,” Woolard said. “Every 50
minutes, students may go outside to get to a new classroom. We don’t
have a way to fence in our property to keep outsiders off our campus.
So, basically, the way our buildings are set up, anybody can be outside
and when the bell rings to change classes, they can come in and mingle
with our students.”
Help on the Horizon
The school district chose integrators Blue Sky Technologies of Jonesboro,
Arkansas to handle the project. Smith says the company had
aided the district in the past, installing security cameras and troubleshooting
with Internet problems encountered in the old school buildings.
“In the day-to-day operations of schools, you’ve got to have
people that you can count on to show up. They’ve shown us we can
trust them,” Smith said.
Smith says the district looked at other options before it began
working with Blue Sky, but nothing seemed to fit the bill. After learning
about the high school’s access control problem, Blue Sky offered
the district a higher-quality solution and at a better price, Smith said.
Brian Duckworth, sales consultant with Blue Sky, explains why the
pdk.io access control system by ProdataKey (PDK) was the obvious
choice from an integrator’s—and a cost-saving—perspective.
“The layout of the school, with its multiple buildings, really lent
itself to the solution, since we didn’t have to get copper or fiber out to
these remote locations. I’d estimate that just the cabling alone would
have cost in excess of $60,000 dollars to connect all those buildings,
and that doesn’t include the associated labor,” Duckworth said.
Additionally, the cloud-based system provides definite advantages,
including around-the-clock accessibility, remote management, superior
backup and redundancy, regular updates and ramped-up cyber
He explains the scope of the installation: “The initial phase was 14
doors, all done wirelessly, which gives them the ability to manage it
seamlessly and remotely from one interface.”
The first phase included the exterior doors to various buildings,
plus other locations such as the principal’s office. The goal was to
control access through major hallways and corridors first. In the
future, when time and budgets allow- and because of the almost limitless
scalability of the PDK solution- Blue Sky will add additional
doors as needed throughout the entire high school campus, as well as
the other district buildings.
“It is just a matter of tacking them onto the existing system. The
new doors will just be added to the same managing interface. With
PDK’s scalability, we can add as many doors as we like, up to the
entire campus,” Duckworth said.
The installation was completed in November 2018.
“We were probably there about two weeks getting everything put
in and programmed, working on end-user training and making sure
that the tech staff and others knew how to use the system; how to
unlock doors remotely, how to add users, do all those types of things
that they would need to manage on a daily basis after the initial
implementation and programming,” Duckworth said.
He says staff training was provided on-site.
“Our technician sat down with all of the school’s senior administrators
and technical staff and went through the entire PDK interface.
It was hands-on training. We wanted to make sure their entire team
was really comfortable using the solution.”
High-tech Hall Pass
For teachers, staff and administrators, operating the PDK solution is
easy as A-B-C. “They were all assigned fobs to unlock the doors. Students
don’t have fobs but teachers have special ones that they sign out
to students who need to leave the classroom for some reason, for
example, to go to the library,” Duckworth said. “The fobs are assigned
to a specific classroom, so when they’re used by a student, we can see
what classroom they came from and be aware if any teacher is letting
kids out of class too frequently.”
“We do have students who just want to be out of class. Because of
the fobs, we can see how many students are leaving a certain teacher’s
room to go to the library, go to the cafeteria, or go to the nurse and we
can get a traffic pattern,” Woolard said. “We can also see if they’re
going somewhere different than where they were supposed to go. Now
we can look at when a fob was swiped and then pull up the security
cameras for that time to see what was going on and who was there.”
Within the solution, access rights are managed through groups.
“There are separate permission groups for teachers and custodians.
The teachers still have keys for their own individual classrooms, but
the fobs let them move freely between buildings,” Duckworth said.
Woolard adds another example: “We have students who monitor
the hallway and work in the office, and they periodically need key
fobs to move about through the buildings. The fobs we give them are
programmed only to work during certain times of the day and they
don’t work after hours or before hours.”
In contrast, the administrators’ fobs work at all times; there is no
limit on when they can unlock and lock doors.
Access Control Around the Clock
During the school week, the schedule for unlocking and locking the
doors is programmed to align with the high school’s bell schedule,
unlocking shortly before the dismissal bell and relocking soon after.
The lockdown capabilities of the system are managed remotely by the
technology coordinator and technology facilitator using mobile phones.
“It’s a great thing with the PDK system—it can be controlled from
anywhere,” says Smith.
They can also adjust the preset schedule to accommodate special
events both during the week and on weekends.
“They can go into the system, select that door, and specify the
predetermined amount of time it should stay unlocked before it
returns to the normal sequence. They’ve been trained to really
become self-sufficient at this point,” says Smith. “Our tech facilitator
could be sitting at home on a Saturday afternoon when he gets a call
from somebody wanting to play pick-up basketball in the gym. He
can unlock the door from his couch. That’s a whole lot easier than
driving up to the school to give someone a key.”
“Obviously if there’s something more elaborate or detailed that
needs to be done, we’re available to provide support,” says Duckworth.
It is the Little Things that Count
When asked how the PDK solution has worked at the high school
thus far, Woolard states, “To tell you the truth, I don’t know how we
lived without it. It’s been helpful with all kinds of issues. The ease of
swiping a fob instead of digging out your keys and trying to hold on
to all your stuff while you turn the key to get the door open—the new
system is just unbelievably better,” she states. “Teachers tell me they
wish we’d done this a long time ago.”
Those tired-out lock mechanisms are mighty grateful, too.
This article originally appeared in the November/December 2019 issue of Campus Security Today.